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The Billing Coordinator reports to the Director of Accounting and Financial Services and acts under his or her direction. The Billing Coordinator is responsible for compiling, managing, and executing attorney billing in accordance with the firm's billing policy and direction from the firm’s legal personnel. This employee is required to have regular attendance and is considered a non-exempt employee under the provisions of the Fair Labor Standards Act, and as such is entitled to payment for overtime worked.


  • Perform all aspects of the monthly billing cycle, through month-end close
  • Compile and bill attorneys’ hours to clients every month
  • Review and edit time entries to ensure proper matter coding, billing rates and compliance with attorney/client/billing/ebilling guidelines
  • Apply retainer funds as directed by attorneys
  • Process write-offs following firm policy
  • Create billing analyses as required
  • Monthly review and follow-up on WIP aging to ensure that matters on hold are clearly noted and are billed as soon as possible once completed
  • Set-up and maintenance of ebilling formats and websites
  • Assist with maintaining all levels of the firm’s rate structures
  • Respond to attorney and client billing requests and inquiries
  • Maintain firm’s Billing Procedures Manual including the writing of periodic updates
  • Serve as backup for others in the Accounting Department which requires a general overview of each person's job responsibilities
  • Assist with special projects as required.


  • Bachelor’s degree in Accounting or Business, or equivalent professional experience
  • 3+ years of billing/ebilling experience in a professional services environment; experience with Aderant/Expert a plus
  • Strong MS Word and Excel skills
  • Good organizational skills
  • Ability to execute complex bills in a timely manner
  • Methodical and patient problem solving skills
  • Ability to track and prioritize a variety of details
  • Excellent interpersonal and communication skills
  • Strong verbal and written communication skills
  • Ability to anticipate work needs and follow through with minimum direction
  • Experience with and desire for continual learning
  • Attention to detail, accuracy, and timeliness a must
  • Ability to work under pressure and shifting deadlines
  • Ability to work independently as well as part of a team
  • Willingness and ability to learn other jobs in the department to understand how all positions are interrelated.
  • Ability to analyze and critically review prebills to ensure data is of the highest quality for present and future use
  • Akron, OH
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